# Article Name 3 Ways to Change User Emails in Google Workspace # Article Summary Explore three straightforward methods to update user email addresses in Google Workspace for efficient account management tasks # Original HTML URL on Toriihq.com https://www.toriihq.com/articles/how-to-change-user-email-google-workspace # Details Changing a staff member’s email feels minor until you’re staring at the Admin console wondering which button matters. You’re not alone if you’ve hesitated, fearing bounced mail or lost Drive files. Good news: Google Workspace gives admins three clear paths to swap addresses without breaking anything. This guide walks you through each option, why it fits certain situations, and how to finish in minutes. ## Use Google Workspace's UI Make the switch in the Google Admin console; nothing else required. ### 1. Sign in as a super admin - Go to admin.google.com. - Use an account with super-admin rights. Otherwise, the Rename option stays hidden. ### 2. Open the Users page - In the left menu, click Directory. - Select Users. Everyone in the domain appears in the list. ### 3. Pick the user you want to rename - Click the user’s current email address. - A side panel or separate page with their profile details opens. ### 4. Start the rename - Click Rename user near the top. Depending on the view, Google labels this Edit or Rename. ### 5. Enter the new email - In the Primary email field, type the new username. - Need a different domain? Use the drop-down beside the field and choose one of your verified domains. - Decide what to do with the old address: - Leave “Create email alias” checked so mail sent to the old address keeps arriving. - Uncheck it if you don’t need the alias. ### 6. Save the change - Click Update user, then confirm in the pop-up. The update applies immediately. ### 7. Tell the user what changed - They now sign in with the new email while keeping the same password. - If you kept the alias, messages sent to the old address still reach the same inbox. ### 8. Double-check groups and shared drives - Google updates most memberships automatically, but verify any critical groups, calendar invites, or third-party apps that might still reference the old address. You’ve updated the user’s primary email from the Admin console without touching APIs or scripts. ## Use Torii Updating emails directly in Google Workspace isn’t your only option; Torii [https://www.toriihq.com/] can handle the job instead. This SaaS management platform collects all your cloud apps in one place, so teams can toggle access, review contracts, and handle other tasks with code or ready-made workflows. With Torii, changing an address in Google Workspace is entirely hands-off. After a trigger fires, for example when someone joins, leaves, or a renewal approaches, the platform updates Google Workspace automatically. If that event happens often, automation saves a lot of clicks. Below is the quickest way to update a user’s email in Google Workspace without ever leaving Torii: ### 1. Sign up for Torii Request a complimentary two-week proof of concept by contacting Torii [https://www.toriihq.com/]. ### 2. Connect your Google Workspace account to Torii When your Torii environment is live, connect your Google Workspace tenant to the platform. Follow this guide: Google Workspace integration instructions [https://support.toriihq.com/hc/en-us/articles/5165001141019]. ### 3. Create a Torii workflow for Google Workspace Open the Workflows tab, pick a trigger, and add the “Change user email in Google Workspace” action. From then on, any time the trigger conditions are met, Torii sends the update to Google Workspace automatically. ## Use Google Workspace's API Need to change a user’s email without opening the Google Admin console? With one PATCH request, the Admin SDK Directory API updates the primary address and spares you a trip to the console. ### 1. Turn on the Admin SDK - Sign in to Google Cloud Console with a super-admin account. - Open APIs & Services. - Search for “Admin SDK” and press Enable. ### 2. Create a service account with domain-wide delegation - In the Cloud Console, head to IAM & Admin then Service Accounts. - Make a new service account and download its JSON key file. - Still on that page, flip on “Enable Domain-wide Delegation.” - Copy the client ID that appears. ### 3. Grant the service account permission to manage users - In the Admin console, open Security > Access and data control > API controls. - Under “Domain-wide delegation,” add the service account’s client ID. - Give it the scope https://www.googleapis.com/auth/admin.directory.user. ### 4. Get an access token Run the following commands, swapping in real project values for the placeholders before you hit Enter: Store the output token; you’ll use it in the next call. ### 5. Send the PATCH request Replace USERKEY with the current user ID or old email, and change the email in the JSON body. The API returns the updated user object when everything goes through. ### 6. Double-check the update Call the same endpoint with GET to make sure the new address sticks: If the response shows the new email under primaryEmail, your update worked and no further action is needed. ## Torii for SaaS Management If you're ready to take control of your SaaS landscape, reach out. Torii’s SaaS Management Platform enables you to: - Uncover shadow IT: Continuous AI discovery flags unsanctioned apps as soon as they appear. - Reduce spend: Eliminate wasted licenses and merge tools that do the same job. - Automate onboarding & offboarding: Hand repetitive user tasks to workflows that cut errors and free up time. - Stay ahead of renewals: Receive timely reminders so contract choices are always proactive. Torii is the first comprehensive SaaS Management Platform on the market, providing a single source of truth for Finance, IT, and Security teams. Learn more by visiting Torii [https://www.toriihq.com].