# Article Name
Tips & Tricks to Cutting SaaS Costs

# Article Summary
Maximize SaaS ROI with unified portfolio visibility, actionable cost savings recommendations, and right-size your tech stack

# Original HTML URL on Toriihq.com
https://www.toriihq.com/articles/saas-savings-tips

# Details
How did one company reclaim $1.7 million and stop overspending two to three times on SaaS? Discover a unified view of licenses, spend, and usage across identity, HR, finance, and app APIs. See how to spot redundant tools, reduce unassigned seats, and automate 30-60-90 day reclaim workflows.

In this video, Torii shares how to uncover every app, centralize costs, and drive ongoing savings. Learn how to benchmark license costs, catch shadow purchases from expense feeds, and trigger renewal alerts six months early. Streamline deprovisioning with role-based access and help desk workflows, eliminate waste, and track savings in a live dashboard, a must-watch for IT, finance, and procurement teams under pressure to cut SaaS spend fast.

This article was originally a video (YouTube link here [https://www.youtube.com/watch?v=q_ZilAUGMzM]). Below is the full transcript:

Today's webinar explains how to maximize SaaS ROI with a unified view of your portfolio. You will also learn how to use cost-saving insights and recommendations to right-size the tech stack.

Torii helps you realize continuous cost savings year after year by providing complete visibility into your SaaS applications. Many companies spend two or three times more than necessary because they lack visibility into what is used, who is buying, and where overlap exists.

SaaS management means discovering all applications in use, identifying where they are purchased, who is purchasing them, and which applications are unused. It also includes mapping functional overlap, tracking contracts and renewal dates, and ensuring licenses are utilized effectively.

Integrating identity providers, HRMS, financial systems, and application APIs with Torii provides a unified view of licenses. That view lets procurement spot redundant applications, analyze SaaS costs by business unit, and find savings.

Turning insights into action is what leads to measurable savings for SaaS portfolios. Torii surfaces underutilized and unused licenses, provides feature-level recommendations, and alerts you when new software is being acquired, including when expense reports indicate purchases. You can compare apps side-by-side and view everything in a single dashboard to visualize potential savings.

Distributing ownership helps teams move faster and deliver value sooner. Involving IT, finance, procurement, and app owners lets stakeholders take action directly. App owners can see users, usage, and contracts, and they can reclaim or downgrade licenses from the Torii console without submitting tickets.

Torii now includes a cost-savings tracker that records reclaimed licenses and dollars saved. Customers report meaningful results; one customer saved about $1.7 million by reclaiming underutilized licenses, downgrading seats, and consolidating the tech stack.

Effective discovery is the foundation for any SaaS management or cost-reduction effort. Connecting identity providers and SSO solutions enables Torii’s data engine to map applications, import users, and surface sanctioned and unsanctioned apps. Deep integrations return license details, last login data, and usage metrics, while the optional browser extension augments discovery and usage tracking.

Torii shows license counts, how many seats are active, and how many are unassigned. Organizations often overprovision to handle fluctuations, but rising unassigned counts indicate opportunities to reduce licenses at contract renewal or to implement workflows that prevent overprovisioning.

Automated workflows handle license reclamation using configurable inactivity thresholds and approvals. For example, you can notify users at 30 days of inactivity, follow up at 60 days, and unassign a license at 90 days with optional approval from the user or manager. Workflows can create tickets in ITSM tools, update identity provider groups, or call APIs to perform actions.

Torii correlates usage data from applications, identity providers, Slack, and Microsoft Teams to build a usage profile. The browser extension captures additional logins, and expense feed integrations with NetSuite, Sage Intacct, Oracle Financials, Expensify, and Concur reveal shadow purchases that may indicate seat needs or negotiation opportunities.

Financial integrations can be scoped to specific GL accounts or transaction types to avoid importing sensitive data such as payroll. Matching rules let you map transactions to applications, and you can ignore specific entries to ensure only relevant SaaS spending is analyzed.

You can identify similar or redundant applications by tagging and filtering, then compare them side-by-side. For example, comparing two project management apps may reveal higher usage on the cheaper tool and low usage on a more expensive tool, which presents an opportunity to reallocate seats and save costs.

Torii supports lifecycle status for applications, showing sanctioned and discovered apps and usage trends over time. Cost allocation features break down SaaS spend by department or cost center using a bottom-up approach that combines contract data, license counts, and usage metrics.

Contract renewals mark important decision points for SaaS spend and vendor relationships. Torii surfaces upcoming renewals, contract values, and timelines, and you can configure workflows to notify contract owners six months prior. If a contract owner flags an application as do not renew, subsequent workflows can notify stakeholders and trigger offboarding actions.

Workflows can trigger based on users, licenses, applications, or contracts. Common actions include sending notifications via email, Slack, or Microsoft Teams, creating tickets in ITSM systems, unassigning licenses, and modifying identity provider group membership to force deprovisioning.

Torii offers built-in integrations with common ITSM tools like Zendesk, Asana, and Freshdesk. The workflow engine can call external REST APIs, and a custom integration API helps build connectors to other applications.

When an integration is unavailable, import user and license data via CSV or Google Sheets sync. This lets you track custom or in-house applications alongside supported apps.

The browser extension captures only business SaaS logins made with corporate email addresses. This design preserves employee privacy while still giving IT and procurement the visibility they need to manage corporate SaaS usage effectively.

Role-based access control lets you restrict procurement teams to seeing only contract and expense data. Torii supports granular roles for procurement, app owners, and IT, and we recommend configuring access through your identity provider so each team has the information they need.

Torii includes license benchmarking to compare your pricing against market norms. As you enter license cost data, the licenses page shows where your costs stand relative to benchmarks, so you know whether you are paying above or below market for particular seats.

To get started, connect your identity provider, HRMS, and financial systems, then onboard as many applications as possible. Continuous discovery ensures you stay on top of new apps, usage, and contracts, and that you can realize ongoing cost savings.

If we did not answer your question during the session, we will follow up after the call. Thank you.